TOWNSHIP OF MACHAR

MINUTES – REGULAR MEETING

MONDAY, APRIL 11, 2011

 

 

Call to Order, Disclosures of Pecuniary Interest; nil.

 

Council present:  Mayor Doug Maeck, Councillors Ron McLaren, Ron Bennison, Bill Russell and Bonnie Gagnon.  Staff present:  Clerk-Administrator Brenda Paul.

 

Guests:

 

7:00 pm  OPP S/Sgt Stacey Whaley, Administrative Assistant Joann McDonnell, Officers Louise Maki and Bill McMullen.

                2011-2013 Business Plan

 

Starting on Apr 10, 2011 the citizens and travelers through Almaguin Highlands will observe 24 hour policing, 7 days a week for the first time in the history of the Detachment.  Also, planned for the spring of 2011, will be the construction of a new state of the art police facility.  Almaguin Highlands Environmental Scan, Community/Stakeholder/Partner Consultations, Strategic Plan Strategies, 2011-2013 Business Plan (Year 1) were reviewed.  Satellite office in South River is increasing police presence in our area and Mayor Maeck advised it is appreciated.

 

                2010 Statistics/4th Quarter

 

Quarterly stats are forwarded to the Clerk for Council information.

 

                News Release:  Drug Enforcement Unit charge 13 people with 48 Offences

 

7:15 pm  Community Emergency Management Co-ordinator Peter Maeck

                Emergency Plan RED BINDER

 

An overview was given.  Alternates are needed and updating of positions is required.  By-Law and checklists to be reviewed.  Joint training scheduled to be held in Jun.  Sector meeting will be held on May 17 in South River.  Storm Spotter session will be on Jun 2 in North Bay.

 

                Senior and Elected Officials Workshop

 

Roundtable:      

 

Fertilizer By-Law received from ELCA

 

Background provided.  Municipal, MOE and North Bay Mattawa Conservation Authority to be contacted to determine comparable setback (proposed 300 m).

 

                                Budget Development 2011 Worksheet

 

Starting the process earlier was discussed so budgets can be finalized at the end of Mar.  We will need buy in from South River to accomplish for Committees.  To be discussed at Joint meeting.

 

1.  Adoption of Mar 21 & 28 Regular minutes, Mar 21 Closed minutes BLUE, motion

 

121-11  Bennison, Gagnon

THAT we approve Regular and Closed Session minutes of Mar 21, 2011 as printed,

FURTHER THAT the Regular minutes now be released for distribution.  CARRIED

 

122-11  McLaren, Gagnon

THAT we approve Regular minutes of Mar 28, 2011 as amended,

FURTHER THAT they now be released for distribution.  CARRIED

 

                a.  Machar items for Joint agenda, motion

 

123-11  Russell, Bennison

THAT we place the following items on the agenda for Joint meeting on Apr 18, 2011 with the Village of South River;

Medical Centre:                                elevator, entry doors and windows, generator

                                                By-Law for Board of Management

Fire Department:             Fire Chief position

Arena:                                  Manager position

                                                Elevator/Entry Renovation Project

Overall Budget Development

Airport

CARRIED

 

                b.  Petition to save Rural and Northern Schools in Ontario

 

Informational further to presentation at last meeting.

 

                c.  Access 2011 request for donation

 

124-11  Bennison, Gagnon

THAT we forward a donation to Access 2011 in the amount of $250.00/purchase of a theatre seat for the new Almaguin Highlands Secondary School.  CARRIED

 

                d.  Friendly Circle Membership

 

125-11  Russell, McLaren

THAT we forward a donation to the South River Friendly Circle Seniors Club in the amount of $1,000.00.  CARRIED

 

                e.  Survey on Sunday hunting and dogs per property

 

It appears most surrounding municipalities have Sunday hunting, Machar does not and any change would need to be known by early Aug, so that it could be implemented by the next change over date which is Sep 1. 

 

126-11  Gagnon, Bennison

THAT we host a Public Meeting on Jun 13, 2011 to determine support/objection for Sunday hunting.  CARRIED

 

Dogs per property varies in surrounding municipalities.  A new Dog By-Law would require the fines be resubmitted to the Province for approval.

 

                f.  South River letter on Airport and Airport Agreement

 

Deferred until after discussions at Joint meeting on Apr 18, 2011. 

 

                g.  Severance Application 2-110-01, motion

 

Official Plan section 7.2.5.2 Bray Lake and 7.2.6 Environmental Impact Reports were considered.  New development shall not raise the phosphorus level on Bray Lake over the life of the OP by more than 10% above its existing level.  The Environmental Impact Report that is required when development is proposed in the Shoreline designation shall be prepared to the satisfaction of Council.  An Environmental Impact Report has been received, accompanied by a letter from the agent and a severance application.  The items have been reviewed by our planner.

 

127-11  Russell, McLaren

THAT with respect to application for consent 2-110-01 in Part Lot 15, Con 10, Council requires that:

1.  The applicant submit a survey sketch of the proposed lots prepared by an Ontario Land Surveyor,

2.  The applicant submit an application for a zoning by-law amendment to implement site specific regulatory provisions recommended by Michalski-Neilson, and

3.  The applicant acknowledges in writing that they are prepared to enter into a site plan and/or development agreement should the lots be approved through Provisional Consent.  CARRIED

 

2.  Adoption of By-Law for rezoning lands 3-030 to SR-4, motion

Considered and approved by previous Council.  We have been awaiting survey in order to insert property descriptions for new lots severed.

 

128-11  Bennison, McLaren

THAT we give 1st, 2nd, 3rd and final reading to By-Law No. 14-11; being a by-law to rezone lands described legally as Parts 1 and 4, and Part 6, Plan 42R-19251, located in Part of Lot 12, Con 12 (split from 3-030).  CARRIED

 

3.  Review of Procedural By-Law 9-09 & S River 4-2009, motion

 

Deferred and to be considered with Strong By-Law 2011-08.

 

4.  Review of Procedures for Notices By-Law 4-03, motion

 

Deferred, to be considered with Procedural By-Law.

 

5.  Adoption of By-Law to require applicants to Pre-Consult with the municipality, motion

 

129-11  Russell, Gagnon

THAT we give 1st, 2nd, 3rd and final reading to By-Law No. 15-11; being a by-law to require applicants to pre-consult with the Municipality prior to submitting a Planning Application(s).  CARRIED

 

6.  Mayors are invited to partake in a monthly address in the Great North Arrow, motion

 

Copy of publication given to Mayor Maeck for consideration.

 

7.  Pay List as of 7 Apr, motion

 

130-11  Gagnon, Russell

THAT we authorize Pay List by Fund as of 07 Apr 2011; $108,136.85 as amended.  CARRIED

 

COMMITTEES

 

8.  Machar By-Law Enforcement Report for Mar, motion

 

131-11  Bennison, Russell

THAT we accept By-Law Enforcement Report for Mar 2011.  CARRIED

 

The Clerk provided an update on BLEO investigation 4-307 into the Drainage Act.  It was decided the 2 neighbours should discuss this matter.  Councillor McLaren will advise the party (4-304) who approached him.

 

                a.  Report on 2011 dog tags, motion

 

132-11  Gagnon, McLaren

THAT we authorize reminders for Dog Tags with a due date of Apr 30, after which they will be referred to By-Law Enforcement Officer.  CARRIED

 

9.  Machar/South River Landfill Sub-Committee minutes of Mar 29, motion

 

133-11  Russell, Bennison

THAT we accept Landfill Sub Committee minutes of Mar 29, 2011.  CARRIED

 

Discussions ensued.  Price per ton was queried as well as costs paid by other municipalities.  The purchase of a compactor was introduced and 2 prices have been obtained on reconditioned units.  Negotiations are leading towards a 4 year agreement, to be reviewed annually.  Staffing was discussed.  Road and Landfill Depts currently cover off/exchange staffing as needed.

 

                a.  Inspection Report #1-C7ROT, motion

 

134-11  Russell, Bennison

THAT we acknowledge Inspection Report #1-C7ROT.  CARRIED

 

10.  South River/Machar Arena Sub-Committee minutes of Mar 29, motion

 

135-11  Gagnon, Russell

THAT we accept Arena Sub Committee minutes of Mar 29, 2011.  CARRIED

 

11.  South River/Machar Medical minutes of Mar 15, motion

 

136-11  Russell, McLaren

THAT we support motions 1-5 as contained in Mar 15, 2011 minutes; adopt the minutes, pay list, approve budget of $86,461.00, receive $30.00 for her WHMIS Course, adjourned…  CARRIED

 

12.  South River/Machar Library minutes of Mar 24, 2010 Annual Report, 2011-2014 Strategic Plan, Proposed Budget 2011/Machar = $24,235 16.6% increase 3,445.31, motion

 

137-11  McLaren, Gagnon

THAT we acknowledge Library minutes of Mar 24, 2011 and Annual Report to Councils 2010.  CARRIED

 

Budget deferred pending inquiry on why our share is increasing when costs have decreased.  Councillor Gagnon to refer as she has been appointed to this Committee.

 

13.  South River/Sundridge Airport minutes of Mar 21, motion

 

138-11  Bennison, McLaren

THAT we acknowledge Airport minutes of Mar 21, 2011; receive the Final Draft of the Business Case and Development Plan, continue with the surveying and laying out the lots on the municipal airport property, accept the Airport Manager’s resignation, in camera, open session, position of Acting Manager, adjourn…  CARRIED

 

14.  South East Steering minutes of Mar 24, motion

 

139-11  McLaren, Russell

THAT we acknowledge Steering minutes of Mar 24, 2011; Burks Falls Health Centre update, solar farms.  CARRIED

 

May’s meeting will be held on May 26 in South River and the guest speaker from the Royal Bank will be speaking on Municipal Finances.  It is suggested that those who normally attend, bring their municipality’s treasurer with them.  Treasurer GREL to be advised.

 

15.  East Parry Sound Vet Annual General Meeting, statement of affairs, agenda, delegate report

 

140-11  McLaren, Gagnon

THAT we request designate to attend the Annual Vet Meeting due to conflict with our Joint Meeting.  CARRIED

 

16.  Parry Sound Social Services Admin 2011 Budget 10.25% decrease/Machar 2011 = $114,459 7.8% decrease (9,616)

 

17.  N Bay Mattawa Source Protection Committee regarding proposed Ontario Building Code Changes – Septics

                a.  Joint Building Committee permit summaries for Mar, motion

 

141-11  McLaren, Bennison

THAT we accept Building Permit summaries for Mar 2011.  CARRIED

 

INFORMATIONAL AVAILABLE

 

18.  N Bay Parry Sound Health Unit minutes of Feb 23, 2011

19.  AMCTO comments on Draft Integrated Accessibility Standard Regulations, Special Legislative Express:  Accessibility Update Mar 2011, calls for more time to implement…

20.  AMO breaking news; Provincial Budget to be tabled on Mar 29, 2011, continue to honour the Provincial-Municipal Fiscal and Service Delivery Review agreement, Municipal Investment Fund, Household Waste Policy, Municipality Liability and Insurance Costs, Policing Costs…

21.  AMO breaking news; 2011 Provincial Budget preserves upload schedule

22.  2011 Ontario Budget – MFOA Analysis; Highlights 1. The economy is improving and jobs are coming back, 2. We are protecting the progress we have made in education, 3. We are protecting the progress we have made in health care, 4. We are renewing our focus on eliminating the deficit, 5. We will elimate the deficit while protecting key public services…

23.  AMCTO Express; Advice to members on Ontario’s 2011 Budget, the BIG picture, other important information sources for members about the budget, 3 other reforms to watch…

24.  Ontario Assoc of Fire Chiefs Municipal Politicians Seminar:  The Essentials of Firefighting and Firefighting 101 on May 1 and 2 Annual Conference

25.  Final FONOM Presentation to Ontario Provincial Party Leaders and Cabinet Ministers at the Ontario Good Roads/Rural Ontario Municipal Association Conference

26.  WORC e-mail, Elizabeth May (Green Party) has been denied entry into televised debate

27.  AMO Watch File; 2011 Provincial Budget preserves upload schedule, Shifting the Foundations – consideration for moving towards a new housing system in Ontario, Federal Gas Tax Fund communications blackout during Federal Election, Gas Tax reporting deadline…

28.  AMO Report to Members on Mar 2011 Board meeting; Ontario Municipal Fiscal Health Update, Modernization of Alcohol Regulation, AMO Discussion Paper on municipalities and long term care, Consultation on Fire Safety for Vulnerable Ontarians, Waste Mgmt Update…

29.  Bill 151 – Ontario Forest Tenure Modernization Act which would drastically change the way Forest Tenure operates in the province of Ontario, Resolution for hearings in the north

30.  April issue of Municipal World has arrived; Renew Newcastle, Predictable Success, Keep Your Stick on the Ice, Seeking Voters, Learning About Local Government, Behind the Blue Line, The Other Climate Change, Sealing the Deal for Physician Recruitment, False Sense of Security

31.  Ontario Federation of Snowmobile Clubs closes Provincial Snowmobile Trail System

32.  Lincoln M Alexander Award 2011 to honour young Ontarians who have demonstrated exemplary leadership in contributing to the elimination of racial discrimination

33.  New brochure and application for the Northern Communities Investment Readiness Program, eligible project costs:  investment related workshops and training, investment readiness strategy development, site selection information development, investment priorities identification, development of a community profile, identification of investment targets and markets, in-bound familiarization tours or site visits of potential investors

34.  Municipal Monitor Mar/Apr 2011:  Coping with Change Shifting Demographics and Ontario Municipalities, Eco Fees here to stay, Managing used Nuclear Fuel, 2011 AMCTO

35.  The Tax Collectors Journal Mar 2011:  Update on golf course appeals, it’s all about the taxes, if at first you don’t succeed – try again!

36.  Union Gas is celebrating 100 years by awarding 100 one-time grants of $1,000 each to support charitable projects focused on environment, community safety and education, visit www.uniongas.com/centennial for more info and application, deadline Apr 15, 2011

 

ADJOURN

 

142-11  Russell, McLaren

THAT each motion, resolution and other action passed and taken by the Council at tonight’s meeting are, except where their prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed,

FURTHER THAT the Mayor and Clerk-Administrator are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approval where required and except where otherwise provided, the Mayor and Clerk-Administrator are hereby authorized and directed to affix the Corporate Seal of the Municipality to all such documents,

NOW THEREFORE we adjourn until our next Joint meeting scheduled for Apr 18, 2011.  CARRIED

 

 

                                                                                                _____________________________________

                                                                                                Mayor Doug Maeck

 

 

                                                                                                _____________________________________

                                                                                                Clerk-Administrator Brenda Paul, AMCT

BP Apr 14, 2011