TOWNSHIP OF MACHAR

MINUTES – REGULAR MEETING

MONDAY, APRIL 27, 2015

 

 

Call to Order, Disclosures of Pecuniary Interest and the General Nature Thereof; nil.

 

Council present:  Mayor Lynda Carleton, Deputy Mayor Ron McLaren, Councillors Blair Flowers, Bart Wood and Neil Scarlett.  Staff present:  Clerk Administrator Brenda Paul.

 

BUSINESS

 

1.       Apr 13, 2015 minutes, Resolution

 

84-15  Wood, Scarlett

THAT we adopt Apr 13, 2015 Regular minutes.  CARRIED

 

-          Update on 2015 Annual Fall Fair

 

Mayor Carleton contacted Mayor Coleman and relayed our Council’s position.  Agricultural Society representatives are in attendance this evening at South River’s meeting.

 

-          Update on Year End Statements

 

Post Audit Statements of Account received on Apr 17 from South River for 2014: Arena, Culture and Rec, and Fire.  Payments for Arena and Culture and Rec will be on our next Pay List.

 

2.       Apr 16, 2015 minutes, Resolution

 

85-15  McLaren, Flowers

THAT we adopt Apr 16, 2015 Budget minutes.  CARRIED

 

a.       Update on Joint Meeting

 

South River is again requesting a Joint Meeting.  Items proposed by South River were reviewed and Council instructed the Clerk Administrator to obtain more information.  Additional items to be included at our request:  earlier Budgets, and Day Camp fees.  May 12, 13 or 14 suggested as available dates with a start time of 6:30 pm required.

 

3.       Budget By-Law, Information and Reply, Resolution

 

86-15  Scarlett, Wood

THAT we approve 2015 Budget Levy of $1,586,955 representing a 2.5% overall levy change,

FURTHER THAT we give 1st, 2nd, 3rd and final reading to By-Law No. 9-15; to adopt the estimates of all sums required during the year and to strike the rates of taxation for the year 2015.  CARRIED

 

2015 Budget Information and reply to ELCA approved.

 

4.       Update on implementing Source Protection Plan

 

The Clerk Administrator attended an Implementation Meeting on Apr 13, 2015.  Public Consultation, Education and Outreach, Specified Actions, and Next Steps were reviewed.  Public meeting will be held Jun 8.  NBMCA planner will attend.  Notice will be published May 14 in the Almaguin News. 

 

5.       Update on Municipal Digitization Project

 

Blue Sky Net advises the digitization project is moving forward, contracts have been signed with funders.  The cost to each municipality will be $100 per month for 1 year of off-site hosting, paid ahead of time following the scanning work being done.  They are hoping to hire 2 individuals, who will work for the duration of the 52 week project, from the communities in our group (see www.bluskynet.ca for the job posting on the right hand side of the home page).  Digital indexes would be created for current paper property information files such as:  Site Plans, Entrance Permits, Temporary Use By-Law, License Agreements, Water Systems, Septic Records, Minor Variance or Zoning, Development Agreements, Building Permits, Encroachment Agreements, Rights of Way, Roads, R-Plans, and Land Division Consent Applications.

 

6.       Request to contribute to Graduation Awards

 

Approved $100.

 

COMMITTEES

 

7.       Machar Public Works minutes of Apr 16, Resolution

 

87-15  Flowers, Wood

THAT we accept Public Works minutes of Apr 16, 2015,

FURTHER THAT we award Tractor tender to Tracks and Wheels at the total tender price of $66,160.37 and Mower tender to RC Weidmark Services at the total tender price of $9,683.87.  CARRIED

 

a.       Update on Half Loads

 

Further communication received from the operator after the meeting summarizing discussions.  No reply required.

 

8.       South River Machar Library minutes of Apr 16, Resolution

 

88-15  Scarlett, McLaren

THAT we acknowledge Library minutes of Apr 16, 2015.  CARRIED

 

9.       Central Almaguin Economic Development minutes of Apr 20, Resolution

 

89-15  Scarlett, Wood

THAT we acknowledge CAEDA minutes of Apr 20, 2015.  CARRIED

 

10.   Joint Building minutes of Apr 16, Resolution

 

90-15  Flowers, McLaren

THAT we acknowledge JBC minutes of Apr 16, 2015.  CARRIED

 

Nipissing and Callander share a CBO, as do Kearney and Magnetawan.  Powassan has their own CBO.

 

We’re in receipt of a further billing from JBC.  Clerk Administrator to clarify billing details.

 

11.   Almaguin Recycling Initiative 2014 Financial Statements available

 

INFORMATION

 

12.     Ryerson resolution regarding Minimum Distance Separation (MDS), per Provincial Policy Stmt calculates a minimum distance in 2 scenarios: between an existing barn and a proposed development, and between an existing development and a proposed barn expansion

13.     Perry resolution regarding the composition and eligibility requirements of the Muskoka Algonquin Healthcare Board of Directors, excludes local members of Council

14.     Armour resolution to allow for elected officials to represent taxpayers to sit on the Board of Directors of Muskoka Algonquin Healthcare, request review and amend by-law

15.     Perry resolution encouraging municipalities to attend the Muskoka Algonquin Healthcare meeting on May 14 at 5:30 in the Boardroom at Muskoka Hospital Site in Bracebridge

16.     OPP Provincial Communications and Applications Support PCC CERB Queue Call Volume Mar

17.     Almaguin Highlands Community Guide 2015, FAB 15 Festival, Chamber of Commerce

18.     District of Parry Sound meeting to develop HOME (Homelessness Objectives Maximizing Efforts) network in Magnetawan on May 21 from 10-2, RSVP by May 8

19.     MPAC News Apr 10; Join us at MPAC Open House, Assessment Growth, Appeals Update – Costco, Social Media Spotlight

20.     Canadian Agricultural Safety Association to let you know about The Back to Ag Program available for traumatically injured farmers and agricultural workers, new funding project will provide up to $10,000 to support the cost of adaptive technology who have experienced a traumatic injury www.casa-asca.ca/Back_To_Ag_Program or call CASA 877-452-2272

21.     OMAFRA Apr Connects; Programs and Services, Technical Updates, Resources

22.     Letter from the Hon Bob Chiarelli Minister of Energy that on Apr 16 the ON Gov’t announced its intention to proceed with an Initial Public Offering of shares in Hydro One Inc, the Province will continue to be the largest shareholder and rates continue to be regulated by the OEB

23.     Minister of Environment Glen Murray released the 2013-14 Chief Water Inspectors Annual Report, overview of Ministry’s progress and in-depth information on the performance of ON drinking water systems and licensed and eligible laboratories www.ontario.ca/drinkingwater

24.     Ernie Hardeman, MPP Oxford/PC Critic for Municipal Affairs and Housing to update you on private members bill, the Housing Services Corporation Accountability Act which would save municipalities money on social housing by allowing them to buy natural gas and ins at best $

25.     FONOM delivers message of economic opportunity at first-ever State of the North Summit in Toronto “For the province to truly take advantage of the significant natural resources and skilled workforce in the North, two things have to happen.  First, Northerners need to be much more involved in any decision-making.  And, two, the decision-makers in Southern Ontario need a new and better perspective of the opportunities that are here, said Spacek”.

26.     Municipal Finance Officers’ Assoc of Ontario Summary on the Federal Budget 2015

27.     AMO Communications; ON Premier announces Cap and Trade System to reduce Greenhouse Gases, limits greenhouse gases by setting an emissions target for all industries, if an organization cuts emissions below its allowance, it can sell the remainder as a credit

28.     AMO Policy Update; Release of Premier’s Advisory Council on Government Assets Report; Improving Performance and Unlocking Value in the Electricity Sector in ON and Modernizing Beer Retailing and Distribution in ON, Use of Assets for Infrastructure (Energy, Beer Store)

29.     AMO Policy Update; Federal Budget provides New Public Transit Fund (in major mass transit systems across Canada starting in 2017-18), Limited Housing Support of $1.7 billion annually to support 570,000 households that depend on social housing support, off and on reserve and $150 million to allow non profit and co-op housing providers to pre-pay long term mortgages

30.     AMO Watchfile Apr 16, 2015

In this issue
- 2015 P.J. Marshall Award - Deadline May 1st.
- Private Member Bill introduced that impacts municipalities.
- Grant for Municipal Energy Planning still available.
- Local Poverty Reduction Fund.
- Effective Open and Closed Meetings Workshop.
- What is land use planning?
- Fill up on savings with the LAS Fuel Program.
- Childhood Obesity Prevention for Community Leaders, Toronto, April 29.
- Ontario Biodiversity Summit 2015, May 19-22, Niagara Falls.
- Career opportunity with Sarnia.

31.     AMO Watchfile Apr 23, 2015

In this issue
- 2015 P.J. Marshall Award - deadline next week.
- Supreme Court decision on prayer at Saguenay council meetings.
- 2015 AMO Gas Tax Awards.
- Pre-AMO Conference Heads of Council - limited space left.
- AMO Conference keynote speakers added.
- What makes municipal meetings unique?
- What is land use planning?
- Empower your asset management and capital planning with energy analysis.
- LAS natural gas price expected to decrease in 2015.
- Career opportunities with West Perth, Simcoe County and OPS

32.     AMCTO Position Paper – Time to Fix the Voters’ List, hindered by enumeration process

33.     AMCTO the Municipal Minute Apr 15 (Industry News)

34.     AMCTO the Municipal Minute Apr 22 (Industry News)

35.     Building Municipal Resiliency in Central ON on May 20-21 in Barrie

 

ADDITIONAL/ROUND TABLE/NOTICE OF MOTION

 

Canada Day

 

A report was given on the recent Lions Club planning meeting.  Floats are encouraged.

 

ADJOURN

 

91-15  Scarlett, Flowers

THAT we give 1st, 2nd, 3rd and final reading to Confirming By-Law and that we adjourn until our Regular meeting scheduled for Mon, May 11, 2015 or per Procedural By-Law.  CARRIED

 

 

_________________________________________           _______________________________________

Mayor Lynda Carleton                                                           Clerk Administrator Brenda Paul, AMCT