TOWNSHIP OF MACHAR
MINUTES – REGULAR MEETING
MONDAY, AUGUST 22, 2011
6:25
pm Call to Order, Disclosures of
Pecuniary Interest and the General Nature Thereof; nil.
Council present: Mayor Doug Maeck, Councillors Ron McLaren, Ron Bennison, Bill Russell and Bonnie Gagnon.
Staff present: Treasurer Deputy-Clerk Lynn Green
Guests: Kelly McShane, Almaguin News
1. Adoption of Aug 8 minutes, motion
The policy for all future correspondence with ratepayers to mail letters as opposed to emailing was brought up.
It was clarified by Councillor Russell that at the Landfill plastics and tin are not sorted, only beer bottles are taken out of said bin.
Mayor Maeck noted that 2 volunteers from the Road Dept would be available to assist at the upcoming Fall Fair.
It was also discussed that the Road Network Plan should be looked at in Sep so that priorities could be set for next year as well as adding a little input each monthly meeting thereafter to keep on top of it.
292-11 Russell,Bennison
THAT we adopt Public and Regular meeting minutes of Aug 8, 2011,
FURTHER THAT they now be released for distribution. CARRIED
2. Budget Review to Jul 31, motion
The overall feeling by all was that everything looked to be on track, looked good.
293-11 McLaren, Gagnon
THAT we accept Budget Review to Jul 31, 2011. CARRIED
COMMITTEES
3. Machar By-Law Enforcement noise disturbance
4-231
The Office staff is to contact the By-Law Enforcement Officer to look further into and speak to all parties concerned. This is to be brought back to the next Council meeting on Sep 12th.
4. South River Machar Culture and Rec minutes of
Jul 13, motion
Thoughts were expressed of possibly hiring a student for next year with the idea being if there wasn’t enough recreation work for them that they could then report to the Arena. Another idea if considering this was to contact the High School and make them aware in the event that someone may be majoring in this field and need some hours.
294-11 Russell,Gagnon
THAT we support motions 8-9 as contained in Culture and Rec minutes of Jul 13, 2011; accept the minutes, meet again on Aug 10… CARRIED
5. South River Machar Medical minutes of Jul 26,
motion
Councillor Russell advised that they should have the generator within the next two weeks and that a refund was received from Kone Elevators for time unserviced.
295-11 Russell, Bennison
THAT we support motions 1-7 as contained in Medical minutes of Jul 26, 2011; adopt the minutes, approve Pay List/Budgetary Control, approve Genco Mechanical’s tender, allocate funds from reserve to pay for and install a Natural Gas Generator, approve the Almaguin Highlands Arts Council to have a storage room, publish tender for cleaning contract and RFP for handyman contract, meet again on Sep 20… CARRIED
6. South River Machar Arena condenser repair
quote
Discussions ensued on whether or not these repairs could wait until next year due to financial reasons but didn’t look like it could wait and really needs to be tended to before the cold weather. Another query was whether this was an operational expense. Councillor Russell is to get more information from South River on this matter and bring forward to the next meeting on Sep 12th.
7. Central Almaguin Economic Development minutes
of Aug 17, motion
a. update on municipal decorative signs, solar
project
The Twp is waiting to hear from MTO before proceeding with the joint Municipal sign with South River. It was suggested that there should be exit numbers put on the bottom of the sign as that is what the tourists look for.
Solar project – see Closed Session at end of meeting.
CAEDA – Discussion took place on possibly going with two Interns as there is funding for such instead of a full time Officer as there is no funding available for that. It was noted that Interns would require supervision and guidance. The application is presently being worked on.
296-11 Bennison, Maeck
THAT we acknowledge CAEDA minutes of Aug 17, 2011. CARRIED
8. Joint Building Committee permit summaries for
Jul, motion
297-11 Gagnon, McLaren
THAT we acknowledge Building summaries for Jul 2011. CARRIED
INFORMATION AVAILABLE
9. Metroland
North Media announces new media marketing presence in North Bay, Ontario
10. Metroland
North Media new journey with the launch of Metroland’s first fully integrated
Media Marketing Solutions company in North Bay; Northbaynipissing.com
11. Ontario
Federation of Snowmobile Clubs Media Release; Ontario invests in Winter
Tourism, $3 million to improve snowmobiling infrastructure and technology
12. Council for
the Village of Burks Falls challenges surrounding Councils and their
municipalities to become an organ donor; www.beadonor.ca or www.giftoflife.on.ca
13. Ingersoll
resolution to support Ontario Federation of Independent Towers opposing RFP to
transfer the authority of vehicle impoundments from the MTO to the OPP…
14. AMO Watch
File; Aug 4, 2011 – AMO’s 2011 ON Prov Election website, Gas Tax project
pictures, MNR wildlife rabies control operations, Tay Township resolution of
physician recruitment, career opportunities with the ON Public Service
15. AMO Watch
File; Aug 11, 2011 – Provincial action on renewable energy, AMO’s 2011 Prov
Election website, follow the Gas Tax Fund on Twitter, Program Highlights for
2011 AMO Conference in London, Ontario Trails Council promotes accessible
public trails, Municipal Climate Change adaptation training available
16. AMO Watch
File; Aug 18, 2011 – Municipal insurance survey release at AMO Conference,
AMO’s 2011 Ontario Prov Election website, new Renewable Energy Guide for
municipalities released, Program highlights for 2011 AMO Conference in London,
OMKN sponsors Municipal Procurement session at AMO Conference, AMO seeking best
proposals water/waste water…
17. August
issue of Municipal World has arrived; Charting a course for a sustainable
future, Tight budgets and soaring electricity prices, Sustainable cities in a
changing world, Wind industry best practices, From the ground up, Making sense
of integrated community energy solutions, Not why I ran for office, handout or
strategic investment…
18. AMO
Breaking News; The Canada European Union Comprehensive Economic and Trade
Agreement (CETA) and Municipal Governments
19. Update on
the status of the 5th Accessibility Standard, the Accessible Built
Environment Standard will not require buildings to be retrofitted, applies to
new construction/renovation
20. OMAFRA
Connects Aug 2011; Local Events, Provincial Events, Updates, Programs, Services
and Resources, Factsheets and Publications, E-Newsletters, Highlights in Brief
21. The Ontario
Fire Service Messenger Feb/Mar 2011; Ted Wieclawek Fire Marshal of Ontario,
Hoarding: Consider This, CBRN standard
for first responders, Flickr for the fire service
ADDITIONAL/ROUND
TABLE/NOTICE OF MOTION
22.
Recommendation from Road Board Committee to erect new school bus sign and “NEW”
speed sign reducing speed to 60 km
Council were all in favour of the above noted recommendation.
298-11 Bennison, Gagnon
THAT we support recommendation from the Road Board Committee to erect a new school bus sign and “NEW” speed sign reducing speed to 60 km on Ottawa Ave from SR/Machar border to Tower Rd.
CARRIED
23.
Recommendation from Road Board Committee to approve Nuisance beaver and Beaver
dam removal by-law
The Beaver By-Law was discussed in which Council felt it would be a good idea to put on the front page of the website and also to advertise it in the local newspaper since it is new. The Treasurer will refer this to the Clerk-Administrator upon her return.
299-11 Bennison, Russell
THAT we support recommendation from the Road Board Committee to adopt by-law enabling Municipal Staff to respond to nuisance beaver and beaver dam removal in order to protect private and public lands and the safety of the public. CARRIED
24.
Draft Agreement for provision of waste management services with South River;
review #5 – Termination Upon Default (number of days notice to be given)
This was left to be discussed in Closed Session at end of meeting.
25.
Complaint received by Councillor Gagnon re office closed at lunch hour
This item is to be referred to the Clerk-Administrator to revisit. It was also stated that more discussions should take place this fall for next year.
26.
High Speed Internet
An update was given by the Treasurer in that they still are without internet. The different options were presented and discussed with all in agreement that something had to be done ASAP. The Treasurer was to check into further and advise Mayor of such information when available for decision to be made.
CLOSED SESSION
300-11 Bennison, Russell
THAT we proceed into Closed Session in order to address a matter pertaining to; personal matters about an identifiable individual, including municipal or local board employees; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Time – 7:55 pm. CARRIED
301-11 McLaren, Russell
THAT we come out of Closed Session with agreement as follows;
Letter to applicant for By-Law position
Invitation to Mayor of Joly re Solar Project
Arrangement for sub-committee of Landfill committee meeting to discuss draft agreement
Time – 8:26 pm CARRIED
ADJOURN
302-11 Bennison, Russell
THAT we give 1st, 2nd, 3rd and final reading to Confirming By-Law and that we adjourn until our next Regular meeting scheduled for Sep 12, 2011. CARRIED
__________________________________
Mayor
Doug Maeck
__________________________________
Treasurer
Deputy-Clerk Lynn Green
LG Aug 24, 2011