TOWNSHIP OF MACHAR

MINUTES – SPECIAL MEETING

TUESDAY, JUNE 7, 2011

Council present: Mayor Doug Maeck, Councillors Ron McLaren, Ron Bennison, Bill Russell and Bonnie Gagnon. Staff present; Clerk-Administrator Brenda Paul.

Guests present: Senior Planner Jim Dyment and Planner Chris Jones, Planners with Meridian Planning Consultants Inc.

Official Plan and Zoning By-Law Update

Proposal to complete the Official Plan and Zoning By-Law Update was discussed during this start-up meeting. The Core Team meeting has been scheduled for Jul 12, 2011 @ 1:00 pm between Council, our Planners, Clerk-Administrator and the Ministries. It was suggested that Council may want to consider a Steering Committee comprised of a few Council members and members of the public appointed to deal with the OP and Zoning By-Law Update.

The digital mapping with GIS platform was discussed and Senior Planner suggested it could be done in house at Meridian for substantial cost savings versus Blue Sky Net, especially in consideration of annual maintenance cost. The following dates and times were selected for Workshops to be held Upstairs at the South River Machar Arena, 1A Lincoln Av, South River (we confirmed there is no conflict Upstairs with HOC on Aug 13, 2011):

Public Workshop #1 – Shoreline Issues – Sat, Aug 13, 2011 from 10:00 am – 12:00 noon

Public Workshop #2 – Rural, Resource Issues and Settlement Areas – Thu, Sep 22, 2011 from 7:00 pm – 9:00 pm

Planner will forward a notice for the Workshops to be included in the Final tax billing mail out which will occur on or about Aug 1.

Swimming Pool 1-075

Mayor Maeck referred an inquiry on installation of swimming pool and our By-Law 10-07 to regulate fencing around private outdoor swimming pools. Clarification was requested from our planners, whose firm drafted the original by-law for us and passed in 1999, on requirement for approval in writing from the Health Unit, where applicable. Senior Planner advised this is to ensure that the pool is not located within 3.0 metres of the septic system. Mayor Maeck advised the Chief Building Official has received inquiries on installation of pools and the by-law should be amended for swimming pool approval by CBO. Senior Planner made revisions to existing by-law and the Clerk will consult CBO on changes.

Fire Department Budget 2011

Discussions ensued on draft budget presented to Committee and budget recommended by Committee to Councils. Resolution 185-11 passed at our Budget meeting could be amended or rescinded pending direction from South River, as the intent of our decision was to support discussions at the Joint meeting of Apr 18, 2011 regarding the Fire Chief position.

Landfill discussions with South River

Mayor Coleman has requested a meeting with their reps, our reps, himself and Mayor Maeck to get some clear pricing for their possible use of our Landfill Site. South River Council has asked that our members of the sub committee be able to provide their reps with:

1) the bottom-line annual cost for waste disposal & recycling

2) the bottom-line annual cost for South River residents accessing the landfill once a week between certain hours.

Discussion ensued. Costs for a neighbour municipality were provided where a company picks up both their garbage and recycling, with garbage taken to a local landfill, but recycling transported out of area taken off site. The Waste Management Co-ordinator (LEIG) has confirmed to the Clerk-Administrator (PAUB) that the costs put forward to date are only base costs for actual disposal and do not include any improvements or requirements for increased usage. Additionally, the Waste Management Co-ordinator cautioned that we should await the outcome of the Life Capacity Study to be done this year as the previous estimates may have changed. Committee members to consult with Waste Management Co-ordinator.

Adjourn

206-11 Bennison, Russell

THAT each motion, resolution and other action passed and taken by the Council at tonight’s meeting are, except where their prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed,

FURTHER THAT the Mayor and Clerk-Administrator are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approval where required and except where otherwise provided, the Mayor and Clerk-Administrator are hereby authorized and directed to affix the Corporate Seal of the Municipality to all such documents,

NOW THEREFORE we adjourn until our next Regular meeting scheduled for Jun 13, 2011.

___________________________________________

Mayor Doug Maeck

____________________________________________

Clerk-Administrator Brenda Paul, AMCT

BP Jun 10, 2011