TOWNSHIP OF MACHAR

MINUTES – REGULAR MEETING

MONDAY, MAY 11, 2015

 

 

Call to Order, Disclosures of Pecuniary Interest and the General Nature Thereof; nil.

 

Council present:  Mayor Lynda Carleton, Deputy Mayor Ron McLaren, Councillors Blair Flowers, Bart Wood and Neil Scarlett.  Staff present:  Clerk Administrator Brenda Paul.

 

Guests:  Almaguin Highlands OPP Detachment Commander Stacey Whaley & Officer Andrew Cramer.

 

4th Quarter Stats, 2014 Total Stats and 2015 1st Quarter Stats

 

An overview of calls experienced in 2014 and what to expect in 2015 was provided.  A change in reporting was explained and will take place in 2015.  Action Plan 2014-2016 was discussed and will be updated.  Importance of crime prevention was highlighted and the use of video cameras in key/problem areas.  Areas identified were Eagle Lake Narrows and the intersection of Ottawa Av/Municipal Rd S/Tower Rd. 

 

BUSINESS

 

1.       Apr 27 Regular minutes, resolution

 

92-15  Scarlett, Flowers

THAT we adopt Apr 27, 2015 Regular minutes.  CARRIED

 

a.       Joint Agenda items

 

Arena Ice/South River Machar Agricultural Society

 

Councillor Wood introduced discussions highlighting the Junior Hockey lease and costs involved with removing the ice.  South River has obtained a legal opinion on their 1947 Agreement with the Agricultural Society.  This matter will be discussed at the Joint meeting tomorrow night.  It was felt a meeting of the 2 parties involved and the Mayors should be held to work out a solution.  It was noted that Arena Committee previously recommended such a meeting.

 

Landfill

 

Municipal Performance Measurement information provided indicating our total costs for garbage disposal = $165.62 per household to our taxpayers.  Some discussions last took place in 2011, but the numbers were too far apart to be able to reach a price fair to both municipalities.

 

Joint Meeting

 

Necessity of 1 Joint meeting a year was discussed and should be as needed.

 

Earlier Budgets

 

Item proposed by Deputy Mayor McLaren.  It was noted that Fire and Arena budgets are required per by-laws to be approved by Apr 1 each year.  South River delayed approving the 2015 Arena budget due to the ice in/out issue and we’re unsure if they’ve passed it to date.

 

Day Camp

 

Removal of the 4 week session rate and removal of non-resident rates were reviewed.  2015 cost is $115 per week x 4 = $460 versus the $345 4 week session rate charged in 2014.  Council agreed to await the outcome of the 2015 season before considering rates for 2016.

 

Animal Shelter

 

Options may be available.  It was noted this item is applicable to other area municipalities as well.

 

Shared Payments

 

The agenda indicates South River cannot continue to carry operational and capital expenses for a period of 3 months.  It was noted that we reviewed this concern for them last year and changed our payment arrangements to mid quarter (rather than end quarter), so they’re paid in Feb for Jan-Mar (while they wait for 1 month, they’re actually receiving another in advance).  At this point (May), we’ve paid for ½ 2015.  Monthly payments requested would increase processing and tracking from 4 payments to 12 and 8 entries (2 Departments:  Fire and Arena) to 24.

 

Cemetery Land

 

Included and then removed at South River’s discretion.

 

b.      Canada Day festivities

 

Floats for the parade and beds for the bed race are encouraged.  Events will take place Jul 4.  The next planning meeting is scheduled for May 28.

 

2.       Pay List for Apr, resolution

 

93-15  Wood, McLaren

THAT we approve Pay List by Fund as of 07 May 2015:  $148,886.70.  CARRIED

 

a.       Women’s Own Resource Centre request for support

 

Approved $100.

 

b.      Council Expense Record to be submitted end of May

 

COMMITTEES

 

3.       South River Machar Medical minutes of Apr 21, resolution

 

94-15  Scarlett, Flowers

THAT we support motions 1-4 as contained in Medical minutes of Apr 21, 2015; adopt the minutes, Pay List/Budgetary Control, accept the quote from dePeuter’s Decorating Centre for 16 blinds, adjourned…  CARRIED

 

4.       Parry Sound District EMS Advisory minutes of Apr 23

 

5.       Joint Building Permit Summaries for Apr

 

INFORMATION

 

6.       Kearney resolution requesting that Muskoka Algonquin Healthcare review and amend by-law to allow for elected officials to represent taxpayers on the MAHC Board of Directors

7.       AMCTO 2015 Ontario Budget Highlights

8.       AMO Breaking News 2015 Ontario Budget Highlights

9.       MFOA Provincial Budget 2015 Municipal Implications

10.   AMO Breaking News – AMO Releases Policing Modernization Report

11.   AMO Communications; What’s Next Ontario, membership discussion aimed at getting a sense of priorities and concerns, municipal elected officials and senior staff can get involved

12.   AMO Policy Update:  Province releases SAMS Report (Social Assistance Management System)

13.   MPP Norm Miller; Auditor General’s Report confirms winter road maintenance concerns

14.   Call for nominations for the Ontario Medal for Good Citizenship by Jul 17; Ontarians who through exceptional, long term efforts have made outstanding contributions to community life

15.   Jun is Seniors’ Month; 2015 theme is Vibrant Seniors, Vibrant Communities

16.   211 Finding help is easier when you make the right call, helping Ontarians connect

17.   Huron Perth Landowners Assoc has revealed the registration of a $1 billion mortgage by K2 Wind Ontario Inc on 100 wind leaseholder properties in Ashfield-Colborne-Wawanosh, home of the 140 turbine K2 Wind Project, some properties may be encumbered at 20 times their value

18.   MPAC letter to Heads of Council, 2014 Annual Report & Financial Statements available

19.   Hometown Heroes Award Program launched for everyday eco-heroes, someone in your community who is taking heroic action to support a healthier environment, due by Jun 30

20.   AMO Watchfile Apr 30, 2015

In this issue

- 2015 P.J. Marshall Award - deadline this Friday!

- Government Bill introduced that impacts municipalities.

- Pre-AMO Conference Heads of Council - limited space left.

- AMO Conference keynote speakers added.

- What is land use planning?

- New investment that meets evolving municipal needs.

- Career opportunities with Perth.

21.   AMO Watchfile May 7, 2015

In this issue

- AMO President’s remarks on policing modernization.

- Public consultations on Liquid Fuels Handling Code.

- AMO Conference: On the Main Stage.

- Only five seats left in pre-AMO Conference Heads of Council.

- Showcase your company at the AMO Conference.

- Why do municipalities need to plan?

- Stabilize rising electricity costs by hedging with LAS.

- Save money and enhance the appearance of your recreation facility with LAS.

- Careers with Perth, TBDSSAB, Durham Region, Guelph and Whitchurch-Stouffville.

22.   AMCTO Legislative Express May 5, 2015; Update on the Provincial Budget, Minister open to big changes in municipal elections (ranked ballots and shortening election time frame), Supreme Court decision on Council prayer (no longer maintain practice of beginning Council session with a prayer), Province announces new Connecting Links Program, Federal Budget released, Gov’t seeking feedback on Open Gov’t directive, Winter Road Maintenance Report, Premier announces members of Community Hubs Advisory Group, Province commits new money to combat poverty and homelessness, Ministry announces new consultation on Long Term Affordable Housing Strategy, Bill 31 (Transportation Statue Law), Bill 91 (Budget Measures), new AMO Report on the Future of Policing, Municipal Leadership Survey, Voter’s List…

23.   Bereavement Authority of Ontario; a single regulator for the bereavement sector is being established by the Ministry of Government and Consumer Services, will combine the licensing and enforcement functions of the current Board of Funeral Services and the ministry’s Cemeteries Regulation Unit, over the course of 2015, will be consulting further for feedback

24.   AMCTO Municipal Minute Apr 29, 2015 (Industry News)

25.   AMCTO Municipal Minute May 6, 2015 (Industry News)

26.   Municipal World May 2015; A Tale of 2 Green Cities, how Bristol and Copenhagen are working to make life better for the people who live there, Taking learning out of the classroom and into city hall, The serious game of tactical urbanism, Smoke-free building policies multi-unit housing

 

ADDITIONAL/ROUND TABLE/NOTICE OF MOTION

 

Shredder

 

The Clerk Administrator advised that we’re in need of a new Shredder.  The current unit is old and failing.  A new unit has been sourced and is available at a promo price which expires today.

 

95-15  Flowers, Wood

THAT we authorize the purchase of a Shredder from Near North Business Machines as the item is included in the Office Improvement budget line for 2015.  CARRIED

 

Rabies Clinic – Thu, May 28 from 6-7 pm

 

The Clerk Administrator advised that 2 volunteers are needed.  Deputy Mayor Ron McLaren and Councillor Neil Scarlett volunteered.

 

CLOSED SESSION

 

96-15  McLaren, Flowers

THAT we proceed into Closed Session in order to address a matter pertaining to; personal matters about an identifiable individual, including municipal or local board employees.  Time – 8:30 pm.  CARRIED

 

97-15  Scarlett, McLaren

THAT we come out of Closed Session.  Time – 8:42 pm.  CARRIED

 

ADJOURN

 

98-15  Scarlett, McLaren

THAT we give 1st, 2nd, 3rd and final reading to Confirming By-Law and that we adjourn until our Joint meeting scheduled for Tue, May 12, 2015 or per Procedural By-Law.  CARRIED

 

 

 

                                                                                        ____________________________________________

                                                                                        Mayor Lynda Carleton

 

 

 

                                                                                        _____________________________________________

                                                                                        Clerk Administrator Brenda Paul, AMCT

 

BP.