TOWNSHIP OF MACHAR

AGENDA – BUDGET MEETING

THURSDAY, MAY 19, 2011

Call to Order, Disclosures of Pecuniary Interest; Mayor Maeck on Community Emergency Management Co-ordinator budget due to a family member.

Council present; Mayor Doug Maeck, Councillors Ron McLaren, Ron Bennison, Bill Russell and Bonnie Gagnon. Staff present; Clerk-Administrator Brenda Paul.

1. Budget Worksheet for Last Year Budget and Last Year Actual

2. General Ledger for Reserve amount status

3. 2011 Budget Development Report presented Apr 19, 2011 for Tax Tools Information and 2011 Overall Levy Changes, Set 2011 Levies, 2010 Tax Rates Summary

4. 2011 Updated Budget Report; Fire, CAEDA EDO and Rec/Culture Committee outstanding

Reviewed in detail and in comparison to last year. Line items for further review and possible adjustment are 50-01-0010, 50-02-0001, 50-02-0110, 50-04-0020, 50-05-0040, 50-05-0050, 50-11-0020, 50-13-0010. Culture and Rec budget to be added (50-12-0040).

Council discussed and agreed to a 3 year commitment for the CAEDA Economic Development Officer initiative as follows: $5,000, $7,000 and $7,000.

5. Revised and Original Landfill and Road Committee Budgets

184-11 Bennison, Russell

THAT we approve 2011 Landfill Budget of $86,664.00 and 2011 Road Budget of $564,900.00 + $33,887.00 additional for Gas Tax project = $598,787.00 to be raised from taxation. CARRIED

6. Budgetary Control Report to date

In depth discussions ensued on changes to draft Fire Budget at Committee meeting.

185-11 Maeck, McLaren

THAT we accept 2011 Fire Budget of $79,327.00 (our share) with difference from $81,022.00 to be deducted from increase to Fire Chief honorarium, subject to overall Township requirements and joint approval by South River. CARRIED

7. Tax Tools, Set 2011 Levies and Overall Levy Changes

Clerk to complete changes as instructed to budget and we are hoping to achieve a 2.5% overall levy change for 2011.

8. Village of South River re CARC (Central Almaguin Recreation Committee) 2009 invoice

Discussion ensued on why we are receiving this invoice now. Council instructed that we remit payment with a note that such invoices in the future will not be paid due to the delay.

9. Powassan and Callander tax increases as reported to date in the Almaguin News

The articles reflect 3.75% and 2.65% increases respectively.

186-11 McLaren, Bennison

THAT each motion, resolution and other action passed and taken by the Council at tonight’s meeting are, except where their prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed,

FURTHER THAT the Mayor and Clerk-Administrator are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approval where required and except where otherwise provided, the Mayor and Clerk-Administrator are hereby authorized and directed to affix the Corporate Seal of the Municipality to all such documents,

NOW THEREFORE we adjourn until our next Regular meeting scheduled for May 24, 2011.

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Mayor Doug Maeck

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Clerk-Administrator Brenda Paul, AMCT

BP May 24, 2011