TOWNSHIP OF MACHAR

MINUTES – REGULAR MEETING

MONDAY, NOVEMBER 14, 2011

 

 

Call to Order, Disclosures of Pecuniary Interest and the General Nature Thereof; nil.

 

Council present:  Mayor Doug Maeck, Councillors Ron McLaren, Ron Bennison, Bill Russell and Bonnie Gagnon.  Staff present:  Clerk-Administrator Brenda Paul.

 

1.  Adoption of Oct 24 minutes, motion

 

358-11  Russell, Gagnon

THAT we adopt Oct 24, 2011 Regular minutes as amended.

FURTHER THAT they now be released for distribution.  CARRIED

 

359-11  Bennison, Russell

THAT we amend Resolution 237-11 in order to forward 2 additional Applications for Sign Permit and fee of $150.00 per sign for 4 Community Message Boards to the Ministry of Transportation (maximum 4 businesses on each sign and annual renewal is $130.00 each).  CARRIED

 

360-11  Bennison, McLaren

THAT we approve quote from Nicky Designs for Municipal Display Sign in the amount of $4,385.00 plus applicable taxes and add reflective at a cost of $420.  CARRIED

 

Quote includes installation scheduled for Dec 1, 2011.

 

The Township qualifies for Boundary Signs as a single tier municipality having a provincial highway bisect our territory.  Logo and slogan or welcome message were discussed.  Clerk to contact Nicky Designs.

 

                a.  Official Plan Update progress

 

Background report and discussion paper to be received.  Policy matters we would like to see addressed in the first working draft of the OP received preliminary discussion and to be brought forward to Planners at our Nov 28 Council meeting.

 

                b.  GIS update

 

Detailed proposal for CGIS to act as our “Outsourced GIS Department” received.  Meeting to go over the content is scheduled for Nov 17, 2011.

 

2.  Adoption of Oct 26 minutes, motion

 

361-11  Bennison, Gagnon

THAT we adopt Oct 26, 2011 Joint minutes as printed.  CARRIED

 

                a.  Fire Chief/MLEO job description

 

For information.  Request to review honorariums forthcoming.

 

                b.  Notice of Draft Source Protection Policy

 

To be discussed with our Planners.

 

                c.  Invitation to 2nd Business Breakfast

 

Mailed out last week.

 

3.  E-mail letter that lakefront property 5-170 should be entirely rezoned EP

 

To be discussed with our Planners.

 

4.  Pay List, motion

362-11  McLaren, Russell

THAT we approve Pay List as of 09 Nov 2011; $111,977.60.  CARRIED

 

                a.  Upcoming insurance

 

Inquiry from local company was considered and approved pending information required.

 

                b.  Almaguin Highlands Girls Varsity Hockey Team request to sponsor one hour of ice

 

Approved. 

 

COMMITTEES

 

5.  South River Machar Medical minutes of Oct 18, motion

 

363-11  Russell, Bennison

THAT we support motions 1-5 as contained in Medical minutes of Oct 18, 2011 minutes; adopt the minutes, Pay List/Budgetary Control, approves the Extended Warranty…for the Genera Automatic Generator, approves the Handyman contract, now adjourned…  CARRIED

 

6.  South River Machar Arena minutes of Nov 2, motion

 

364-11  Gagnon, Russell

THAT we support motions 36-39 as contained in Arena minutes of Nov 2, 2011 minutes; adopt the minutes, Accounts Payable Ledger/Income Statement, raise the 2012 Non Resident…and the Resident Rate (daycamp), adjourned…  CARRIED

 

                a.  South River Machar Day Camp 2011 Final Report

 

Discussed.

 

7.  South River Machar Fire minutes of Oct 25, motion

 

365-11  Russell, McLaren

THAT we acknowledge Fire minutes of Oct 25, 2011.  CARRIED

 

Tanker and options available were discussed.

 

8.  South River Sundridge District Airport minutes of Oct 17 & Nov 1, motion

 

366-11  McLaren, Bennison

THAT we acknowledge Airport minutes of Oct 17 and Nov 1, 2011.  CARRIED

 

Letter and Airport Agreement Research received from Joly.

 

9.  South River Machar Library minutes of Oct 13, motion

 

367-11  Gagnon, McLaren

THAT we acknowledge Library minutes of Oct 13, 2011.  CARRIED

 

10.  Central Almaguin Planning minutes of Sep 21, motion1

 

368-11  Maeck, McLaren

THAT we acknowledge Planning minutes of Sep 21, 2011.  CARRIED

 

Mikisew Provincial Park discussed; reservation system, picnic shelter and gatehouse.

 

11.  Central Almaguin Economic Development minutes of Oct 19, motion

 

369-11  Bennison, Gagnon

THAT we acknowledge CAEDA minutes of Oct 19, 2011 and support application budget in the amount of $338,250.00 (NOHFC $110,000 FedNor $134,250 CAEDA $94,000) including the NOHFC Intern positions.  CARRIED

 

12.  South East Parry Sound Steering minutes of Oct 17, motion

 

370-11  McLaren, Russell

THAT we acknowledge Steering minutes of Oct 17, 2011.  CARRIED

 

13.  Joint Building minutes of Oct 20, Oct Report & Permit Summaries, motion

 

371-11  Gagnon, Russell

THAT we acknowledge Building minutes of Oct 20, 2011 and permit summaries for Oct 2011.  CARRIED

 

Decision on a uniform by-law requiring fencing around swimming pools remains outstanding.  Staffing was discussed.

 

INFORMATION AVAILABLE

 

14.  Town of Pelham resolution supports AMO in its efforts to seek joint and several liability reform in Ontario and calls on the Provincial Government to pursue changes to Negligence Act & a copy of the Cost of Risk and the Risk of Cost presentation on 2011 Municipal Ins survey

15.  PCC CERB Queue Call Volume and Service Level Dec 2010-Oct 2011

16.  Municipal Planning Sessions related to MNR program interests, sessions interested in

17.  Ontario’s Near North Industry Communique first letter of presidency; Barry Bousfield

18.  Ontario Federation of Snowmobile Clubs media release; OFSC looks forward to renewing partnership with Province of Ontario to Promote Winter Tourism

19.  Come Celebrate Baby Friendly Designation with the N Bay Parry Sound Health Unit

20.  211 Fact Sheet; free public information service connecting people to community, social, health & government services answered live by trained information specialists 24/7…

21.  County of Simcoe Release; Public Access Defibrillator Program Saves Life

22.  News Release; FONOM expresses willingness to work with New Cabinet

23.  Message from the Honourable Bob Chiarelli honoured to have been asked by Premier Dalton McGuinty to assume responsibilities for 2 ministries – Transportation & Infrastructure

24.  AMO Report to members on Sep 2011 Board meeting; Canada European Union Comprehensive Economic & Trade Agreement, Ontario Provincial Election, Federal Gas Tax Submission, Trash Talk Newspaper Insert, Municipal Hazardous & Special Waste Update, Private Members Bill – National Public Transit Strategy, AMO Meeting Social Assistance…

25.  AMO Watch File Oct 20, 2011; new approaches to funding & delivery of social assistance in ON, Economic Development Task Force update, Connections Energy Symposium, improve your knowledge of municipal risk & minimize claims, solar program strong investment…

26.  AMO Watch File Oct 27, 2011; taking stock as Councils enter their 2nd year, incentives for electronics collection sites & events, Blue Box MIPC Minute, A Voice for Rural & Northern ON

27.  AMO Watch File Nov 3, 2011; Province commences FIT program review, House will resume Nov 21 with the Speech from the Throne Nov 22, AMO comments on Gas Tax permanency Bill C-13, Central Huron resolution objects to the direction from the Fire Marshal’s office restricting the use of farm buildings

28.  The Clement Chronicle; Volume 1, Issue 2, Nov 2011, Keeping the promise – long gun registry on its way out, watch house of commons live, preventing human smugglers…

29.  On Nov 2, 2011 MPAC will begin delivering nearly 1 million Property Assessment Notices, some of the reasons include:  a change to property ownership or legal description, change to the property’s assessment resulting from an RfR or ARB, value increase or decrease reflecting a change to the property (new structure or removal of old structure), change in classification

 

CLOSED SESSION

 

372-11  Russell, Bennison

THAT we proceed into Closed Session in order to address a matter pertaining to; personal matters about an identifiable individual, including municipal or local board employees.  Time – 9:05 pm.  CARRIED

 

373-11  Russell, Gagnon

THAT we come out of Closed Session with agreement as follows:  adopt Closed Session minutes of Oct 24, 2011, acknowledge Nov 1, 2011 Airport minutes, and Municipal Law Enforcement Report dated Nov 9, 2011.  Time – 9:26 pm.  CARRIED

 

ADDITIONAL/ROUND TABLE/NOTICE OF MOTION

 

- Annual Permission to harvest fur bearing animals, motion

 

374-11  Bennison, McLaren

THAT we grant permission to Reg Wilson for the control of fur bearing animals on Township road allowances, including Township owned lakeshore road allowance.  CARRIED

 

- 125th Anniversary of Machar Township

 

The Township was incorporated on Jan 1, 1889 and will celebrate 125 years on Jan 1, 2014.  Preliminary discussion ensued.

 

- Emergency Measurement Ontario update

 

Annual training exercise was attended on Oct 27, 2011 in Magnetawan.

 

ADJOURN

 

375-11  Bennison, Russell

THAT we give 1st, 2nd, 3rd and final reading to Confirming By-Law and that we adjourn until our next Regular meeting scheduled for Mon, Nov 28, 2011.  CARRIED

 

 

 

 

                                                                                                ____________________________________

                                                                                                Mayor Doug Maeck

 

 

                                                                                                ____________________________________

                                                                                                Clerk-Administrator Brenda Paul, AMCT

 

 

 

BP Nov 16, 2011